Success Story

How Rivia Mind Traded Manual, State-by-State Compliance Research for a Repeatable Process

Rivia Mind, a multi-state mental health practice across New York, New Jersey, Connecticut, Massachusetts, and Florida, needed to keep pace with shifting state-by-state compliance requirements without overloading its lean HR team. Manual research meant checking rules state by state and course by course, risking human error and thousands in potential legal fees. EasyLlama's Compliance Advisor replaced that guesswork with a lawyer-curated database of 800+ federal and state training mandates that automatically matches training to the right location, industry, and role. The result: 59+ hours saved, 175+ employees trained across 23 locations, and a compliance program the team can trust.

Download Case Study

Headquarters

New York

Founded

2017

Company Size

175+ Employees Across 20 states

Industry

Healthcare

Results

By the Numbers

175+ employees

trained across 23 locations

59+ hours

saved on manual research

$1,000s reduced

on potential legal fess

The Challenge

Rivia Mind is a psychiatrist-owned mental health practice providing hybrid outpatient care across five states. For their lean HR team, staying compliant in a heavily regulated industry meant constant manual research and real risk.

Compliance training as one of many HR responsibilities
Manual research across states, one course at a time
No easy way to track changing requirements
Risk of human error in a highly regulated industry
Costly legal reviews to verify requirements

Why EasyLlama

The Solution

Rivia Mind implemented EasyLlama's Compliance Advisor, an always-on compliance partner powered by a lawyer curated and verified database of 800+ federal and state training mandates. Instead of researching requirements by hand, the team builds a Compliance Profile and instantly sees which trainings apply based on location, industry, and role — along with disclaimers worth paying attention to. Compliance Advisor auto-assigns the right courses to the right employees, and Rivia Mind can customize training to reflect their own policies, procedures, and workplace needs. The team now revisits their compliance program quarterly, letting Compliance Advisor automatically recheck and flag new requirements as headcount grows and the business expands into new states.

What the team uses

Compliance Advisor

Automatic Course Assignments

so the right employees get the right training at the right time

Course Customizations

to tailor training based on Rivia Mind's employees, company policies, state requirements and more

Workflow Automations

to keep required training on track and reduce compliance risk by automating the repetitive tasks behind compliance training

In Their Words

Compliance Advisor is a great tool to leverage

Compliance Advisor is great for someone where compliance or learning & development are not their sole job, which is the reality for many HR leaders. If a leader that owns compliance is juggling many other things, or if they're an HR team of one, this is an incredible tool. It takes a lot of the research element out of it — you know that it's been vetted, and you know that it's being provided by a reputable source. It also gives you the disclaimers of things that you should pay attention to. For those that find compliance complicated, or just don’t enjoy it, Compliance Advisor is a great tool to leverage, it really simplifies it all for you.