Receiving and Documenting Clery Act Reports

When a Campus Security Authority (CSA) receives a report or disclosure of a Clery Act crime, it just means that they have been informed of an incident that falls within the crimes required to be reported under the Clery Act.

What are the Responsibilities of a Campus Security Authority?

There are five primary responsibilities of a Campus Security Authority. CSAs serve as a point of contact for individuals who experience or witness a Clery Act crime. CSAs are responsible for accurately documenting the details of the reported crime, including the date, time, location, and a description of the incident.

Additional CSA Responsibility

CSAs must respect the confidentiality of the reporter while complying with any mandatory reporting obligations under institutional policies or applicable laws. CSAs play a crucial role in connecting individuals who report Clery Act crimes to appropriate resources and support services. CSAs must adhere to the institution's reporting procedures for Clery Act crimes, including submitting the incident report to the designated individuals or offices responsible for Clery Act compliance.

Get started today in 5 minutes

How to Respond to Clery Act Reports

Let’s learn more about how CSAs can be compassionate when receiving reports of Clery Act crimes.

Compassion & Respect

CSAs should receive reports of Clery Act crimes with compassion by creating a supportive and empathetic environment for individuals who come forward. Treat the reporter with respect, acknowledging the courage it takes to come forward. Validate their experience and reassure them that their report is taken seriously.

Active Listening

Actively listen to the reporter without interruption or judgment. Show genuine interest and empathy, allowing the individual to express their feelings and concerns.

Emotional Support

Offer emotional support by expressing empathy, understanding, and compassion. Let the reporter know that they are not alone, and inform them about the resources that are available to help them through the process.

Respecting Reporter Anonymity

CSAs should respect the confidentiality of the reporter and let them know that the report can be anonymous if they wish. CSAs should inform the reporter about their options for reporting what happened to other on- and off-campus avenues as well, such as law enforcement or the Title IX office. CSAs should provide clear information on the process, potential outcomes, and available support services. CSAs can keep out any information in their reports that might identify the reporter, but they MUST file a report for any Clery Act crimes disclosed to them.

CSA Responsibilities

There are five primary responsibilities of a Campus Security Authority, including:

Here are some myths to look out for:

-
Point of Contact
-
Document
-
Confidentiality
-
Resources and support
-
Report

See why 8,000+ businesses love EasyLlama

Stay Ahead of Regulations with Clery Act Training

Elevate your understanding of the Clery Act and strengthen your campus safety practices with EasyLlama's advanced training. Through interactive modules and expert guidance, this comprehensive course empowers participants to navigate the complexities of the Clery Act effectively. Gain in-depth knowledge of key provisions, reporting obligations, and the proper handling of Clery Act crimes. By completing this training, you will establish a solid foundation in compliance, fostering a safer campus environment and ensuring accurate crime reporting for the benefit of students and their families.

Helping over 8,000+ organizations create a safer, more inclusive company culture.

Get more from easyLlama

The Most Comprehensive Clery Act Training Solution

Clery Act training is essential to equip Campus Security Authorities (CSAs) with the knowledge and skills to fulfill their reporting obligations, ensuring campus compliance and promoting student safety. This course covers: